Products

• Accounts Receivable
• Accounts Payable
• General Ledger
• Fixed Assets
• ABC Accounting

Accounts Receivable

The Accounts Receivable module supplies distributors with comprehensive tools to effectively manage this critical asset. Users are provided tremendous flexibility while maintaining accurate balance and audit control.

Cash Receipts allows for fast, accurate entry. This feature-rich module allows entry of on-account cash, earned/unearned discounts, general ledger write-off, charge-back invoices, correction of freight charges, and sales tax information. A deposit slip may be generated upon completion of the cash receipts batch.

The Collections Subsystem permits monitoring and follow-up for overdue invoices.

Monitoring activities include review queue, automatic letter and fax generation, and unlimited collection notes.

An online, interactive process displays credit exceptions and related messages from sales personnel to credit managers. Numerous online inquiries and follow-up mechanisms support the credit manager's timely resolution of exception conditions. Messages from credit managers are then communicated to sales personnel for on-line display.

Accounts Payable

Accounts Payable provides a wide range of features and options to help accounting personnel achieve and maintain control over accounts payable information and cash disbursement activities. Accounts Payable provides the ability to match open receiver transactions to vendor invoices for verification. The system can generate a vendor debit memo as a result of a discrepancy.

Corrections entered through Accounts Payable can automatically correct inventory costs. Freight can be automatically allocated to inventory cost. For overhead invoices like telephone and electric bills, the system will allow for transaction entry and automatic distribution to General Ledger accounts specified by vendor, allowing percentage distribution between accounts or departments. The system also provides for recurring vendor invoices.

In addition, the Accounts Payable module provides a variety of detailed and summarized reports designed to help accounting personnel maximize financial control.

General Ledger

The General Ledger module helps distributors maintain complete control over their financial information. Providing users with an extremely flexible account number structure, the chart of accounts can be tailored to the user's specific organization structure. The General Ledger system provides for company, division, region, location, department, and cost center levels. These levels can be included or omitted to match the organization chart.

The Financial Report Generator enables users to create financial report formats that are completely independent of the Chart of Accounts structure. Users can create their own customized financial reports for specific needs. Reports can automatically summarize information from lower levels to higher levels of the organization.

Fixed Assets

This module's ease of use provides the user with effective tracking of the value of assets through various depreciation options.

Fixed Assets enables users to effectively manage and control assets. Unlimited depreciation schedule may be maintained for an asset, allowing for book, state tax, federal tax, alternate minimum tax basis, etc. The system provides users with the ability to calculate standard depreciation methods manually or automatically.

Future depreciation methods can be incorporated with minimal effort using table and formula-driven parameters.

ABC Accounting

Many managers have the difficult task of evaluating the cost of doing business with individual customers. The use of ABC identifies these high cost customers.

Activity Based Costing, also known as ABC Accounting, provides management with the ability to monitor the profitability of customers, products, product lines, and vendors after considering various non-inventory transaction costs. For example, personnel work hard to satisfy the requirements of a major customer account thinking that the resulting gross profit indicated that the customer is profitable.

However, if the customer is placing numerous small orders resulting in frequent deliveries, is slow in playing invoices and is causing the distributor to incur other expenses, the account may not actually be profitable.

Activity Based Costing involves definition of cost drivers that are used to reallocate costs for analysis purposes from overhead to the customer or vendor that was responsible for the costs. Reports and inquiries are provided to permit the vendor to identify customers, products and vendors that are unprofitable after considering all of the costs of doing business.

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